Date: Feb 5, 2017
Meeting Place: Ila & Vishal Awasthi’s home
Attendees: Ila & Vishal, Anup & Indra ji, Krishna & Pramila ji, Manisha, Atul, Bhupendra, Rashmi, Anit, Richa, Mukesh Parmar, Usha ji, Anurag, Anand, Rakesh Mohindroo
After socialization and lunch (12:00 – 1:00pm), Anup ji conducted the meeting for the agenda distributed in advance.
Following points were discussed & decided in the meeting:
1) Welcome to new members
- Rakesh Mohindroo was present in the meeting. 6 members joined in 2016.
- Bhupendra: New member profile template exists in Outlook folder.
2) TD Bank/Check Transition
- Signing authority has been transferred to Bhupendra ji (Primary) and Anup ji (Secondary)
3) Mailing List Update
- Rashmi will follow up with 10 members who volunteered to help in updating the list.
- Members list to be finalized by March 17.
4) PO Box
- Anup ji will work with Srinath to finalize the details. Forwarding the PO box mails to Treasurer’s home address was considered.
5) UPAGP Items - will be kept by
- Manisha Jain - banners
- Vishal Avashthi - trophies
- Mukesh Parmar - Paper products and utensils
6) Preferred List
- Preferred list of vendors, process details, etc. to be maintained.
- Trophy – Vishal
- Catering – Mukesh Parmar, Usha ji
- Cultural Program, Artists – Manisha Jain
- Template – Bhupendra
- Brochure and Article – Rashmi & Bhupendra
- Evite - Ila
7) Future Team meeting Schedule & Location
- Will be held on 1st Sunday of every other month.
- Dates & location for 2017
* 4/2 – Rashmi Jain, 6/4 – Manisha Jain, 8/6 – Mukesh Parmar
* 10/1 – Krishna Agarwal, 12/3 – Anurag Jain
8) Dates of upcoming functions
- Vishal to finalize and provide the updates in next conf call
- Mukesh Parmar to explore venue for picnic. May be combined with camping trip. More to come on this.
9) Status update on upcoming functions
- Manisha Jain will be coordinator of the event
- Holi function date –changed to April 29
- Venue – most likely Bhartiya Temple but can’t be booked until Feb end
- Catering, financial, other logistics to be finalized.
- Draft of Holi Flyer was shared by Rashmi
- Finalize everything by March 16. Updates to be provided on conference call.
10) Updates on Strategic Initiatives
- There are various ideas to explore for membership drive and sponsorship.
- Umesh ji and Vishal to update the group later.
11) New Items
- Valentine Party – idea generally welcomed by the group so can be planned for next year.
- Bus Tour – 1 Day bus tour – good option for socializing and team bonding
- Chief guest – Vishal needs to finalize. Many names were suggested for possible guests. May call elected officials or officials of Indian Consulate in NY also.
12) Next conference call meeting
- Second Sunday of every other month
- Next meeting on March 16
- Ila to provide conf call bridge details